Four ways to skip text while spell checking a Word document. Image i. StockWavebreakmedia. Most of us use Words Spelling Grammar feature a lot. Checking normal text is easy and uneventful. Sims 3 S Full Version For Windows Vista. But if your document contains numerous instances of text that isnt in Words dictionary, the process can be slow and tedious. You can sigh through it all and click Ignore Once, Ignore All into oblivion. Or you can reduce unnecessary stops using one of the four methods Ill show you in this article. Im using Word 2. Windows 1. You wont need a demonstration file. Spelling Grammar is available in the browser version to run a basic spell check, but none of these methods for skipping text will work. Skip email addresses and URLs. Word is flexible enough to interpret email addresses and URLs correctly, but they wont be in Words dictionary. Consequently, Word will stop at each one. If thats as annoying to you as it is to me, you can disable this behavior as follows Click the File tab and choose Options. Select Proofing in the left pane. In the When Correcting Spelling In Microsoft Office Programs section, check the Ignore Internet And File Addresses option Figure A. Click OK. Figure ASelect this option to bypass email addresses and URLs in your spell checks. This change affects all Office documents, not just the current Word document. Skip styles. You can accomplish the same thing by telling Word to skip specifically styled text. Now, you can use this setting to ignore custom styles, but many users dont realize that they can also exploit Words built in styles in this way. To demonstrate, lets tell Word to ignore its built in style for code, HTML Code. With the document open, click the Home tab and the click the dialog launcher for the Styles group. Then, choose Modify from the HTML Code styles dropdown list Figure B. Figure BModify the style. If you cant find HTML Code in the list, you can display it by clicking Manage Styles the bottom right button in the Styles pane. Choose All styles from the Select Styles To Show dropdown and Alphabetical from the Select How List Is Sorted dropdown. Click OK and you should find the style in the updated list. Check-Grammar-Punctuation-Spelling-Online-In-Free-After-the-Deadline.jpg' alt='Best Medical Spell Check Software' title='Best Medical Spell Check Software' />The Best Writing Enhancement Software Find Software That Offers the Best Grammar and Spelling Tools. Tinymce SpellChecker Download the crossplatform, international spellchecker plugin for TinyMCE 4. This patented Grammar Software and proofreading editing program enables you to write English like a professional. Easily edit and enrich your plain English sentences. In the resulting dialog, choose Language from the Format dropdown Figure C. Finally, check the Do Not Check Spelling Or Grammar option Figure D and click OK twice. Figure CThe option is part of the Language feature. Figure DCheck this option to ignore styled text. Again, this is an application level setting, so all your Office documents will also skip the built in style. I find this method useful for skipping code listings. You might find it useful for skipping medical, mathematical, and scientific terms. Skip selected text. Logic Express 9 Serial Number Manger. Methods 1 and 2 and helpful, but theyre permanent. If you want a temporary solution, you can select the text outright, as follows Select the text or blocks of text that you want to skip. Click the Review tab. In the Language group, choose Set Proofing Language from the Language dropdown Figure E. Check the Do Not Check Spelling Or Grammar option. Click OK. Figure EThis option ignores selected text. Use this method to mark blocks of text when you know youll run several edits. Remember to unmark the text if you later decide to include it in an edit. Select and ignore. Selecting multiple instances of text to ignore is almost as tedious as dismissing each during the spell check. Fortunately, Word will find and select them for you, based on similar formatting. In some respects, this route is the same as using a custom or built in style. However, its temporary, and if youre working with foreign data, the document might not have a style. To demonstrate this quick trick, lets use Words Select feature to find similar formatted text and then mark those selected instances to ignore Select any instance of the formatted text you want to ignore. Click the Home menu and then choose Select All Text With Similar Formatting No Data from the Select dropdown in the Editing group Figure F. Word identifies the two similar instances of Normal with red font and selects them both. Dont do anything elseyou dont want to undo the current selection. Click the Review tab. In the Language group, click Language and choose Set Proofing Language. In the resulting dialog, check the Do Not Check Spelling Or Grammar option. Click OK. Subsequent spell check tasks will ignore all Normal text thats directly formatted with a red font. This method applies only to the current document. But if you save the document with this setting intact, Word will remember it. You must uncheck the setting before Word will evaluate the marked text for spelling and grammar errors. Figure FSelect text with similar formatting. Nothings perfect. None of these methods is a silver bullet. For instance, you might have noticed that I didnt use Hyperlink styled text with methods 2 or 4. Thats because Word is inconsistent in how it formats hyperlinks. If you type an address or URL, Word automatically hyperlinks it, but it doesnt apply the built in Hyperlink style. Surprise Word uses the built in style if You apply the style manually. You create a hyperlink using Link in the Links group on the Insert tab. You insert a Hyperlink field part of Quick Parts in the Text group on the Insert tab. For better or worse, if you type the address and allow Word to format it, Word recognizes the hyperlink and the text works as a hyperlink, but the style remains Normal. Youll also find inconsistencies when working with foreign data. For example, I routinely open PDF files in Word to run a quick edit. These files are full of PDF specific stuff that throws spell check into fits. I use the Select feature to find them as formatted text or objects and then mark them. Sometimes it works perfectly sometimes Word still stops at instances of text I know Ive marked. The incompatibility between the two formats is the cause. Word does the best it can, and something is better than nothing. Send me your question about Office. I answer readers questions when I can, but theres no guarantee. Dont send files unless requested initial requests for help that arrive with attached files will be deleted unread. You can send screenshots of your data to help clarify your question. When contacting me, be as specific as possible. For example, Please troubleshoot my workbook and fix whats wrong probably wont get a response, but Can you tell me why this formula isnt returning the expected results might. Please mention the app and version that youre using. Im not reimbursed by Tech. Republic for my time or expertise when helping readers, nor do I ask for a fee from readers I help. You can contact me at susansalesharkinsgmail.